Opportunity Information: Apply for DOS MSU PEPFARCLM FY24
The PEPFAR Small Grants Program, Community-Led Monitoring (CLM) 2024 is a competitive small-grants opportunity run by the U.S. Embassy Maseru Special Projects Office (Department of State, U.S. Mission to Lesotho). It funds local civil society organizations, community groups, and NGOs to carry out community-led monitoring of HIV services in Lesotho, in line with PEPFAR priorities and the Ministry of Healths push toward HIV epidemic control. In practical terms, the grant supports local groups to routinely and systematically collect and use feedback from people who actually use HIV services, so that facilities and programs can spot recurring problems at the site level and act on them.
The program is built around the CLM approach, which means communities themselves take the lead in gathering both quantitative and qualitative information about service delivery, patient experience, and barriers to care. The intent is not research for its own sake, but actionable monitoring that feeds into real improvements. A key requirement is that CLM explicitly includes Key Populations, reflecting the PEPFAR Country Operational Plan. Key Populations named in the notice include men who have sex with men, transgender people, sex workers, people who inject drugs, and people in prisons or other enclosed settings. The opportunity makes clear that CLM does not have to focus only on Key Populations, but they must be intentionally included in the monitoring design and activities.
Grantees are expected to implement CLM in public health facilities and surrounding communities, with facilities run either by the Government of Lesotho and/or the Christian Health Association of Lesotho. The work includes structured activities such as facility exit interviews and facility-community interfaces and dialogues, following the provided CLM implementation guidance. Applicants must be specific about where they will work: proposals should identify the district (each applicant can work in only one district) and indicate how many facilities they can realistically monitor, what community engagement sessions they will hold, and how the full set of activities will be carried out. The data collected is not meant to sit on a shelf; grantees will be expected to compile findings and share them with relevant stakeholders, including health facilities, District Health Management Teams (DHMTs), the Ministry of Health, and other civil society actors, to support follow-up and corrective action.
A major feature of this program is built-in training and technical assistance. Selected organizations will receive support from a capacity-building and coordination organization that will train and equip grantees on CLM principles and tools, data collection and reporting, advocacy, and grant management. This support is tailored, with individual capacity assessments used to provide customized technical assistance, and the coordination organization will also help align partners and manage implementation at a program level. The overall CLM effort is expected to coordinate with the Ministry of Health and other partners to prevent duplication and to increase the chances that issues identified through monitoring actually get addressed.
Funding is capped at USD 20,000 per award (also estimated in Maloti using an exchange rate of 1M16 in the budget), and each applicant organization can receive only one award. The opportunity anticipates up to about 10 awards. Eligibility is limited by U.S. government debarment and suspension rules: any applicant listed on the Excluded Parties List System in SAM.gov is not eligible, and entities on that list cannot participate in award activities. The funding instrument is a grant, the activity area is health, and the CFDA number listed is 19.029.
The application package is fairly structured and document-heavy. The main narrative proposal is limited to 20 pages and must clearly explain what the applicant plans to do in a way that a reader unfamiliar with the organization can understand. Required content includes a proposal summary; an organizational background with evidence of ability to deliver the work (including disclosure of any prior U.S. Embassy or U.S. government grants); a well-supported problem statement; measurable goals and objectives; a description of activities; the program methods and design (with a logic model if appropriate); expected measurable results in no more than one page; a schedule and timeline with dates and locations; key personnel and their roles, qualifications, and time allocation; partners and any sub-awardees; a monitoring and evaluation plan describing how implementation will be tracked and results assessed; a sustainability or continuation plan beyond the grant period where applicable; and an accountability and compliance section showing how the group is accountable to the communities it represents and able to meet deadlines and reporting requirements.
Applicants must also submit a detailed budget and budget justification. The budget must be in U.S. dollars and also estimated in Maloti at the specified exchange rate, and it must not exceed the USD 20,000 ceiling. The budget is expected to match the scope of work, particularly the number of facilities monitored, the community coverage, and the planned engagement activities, with realistic cost estimates. Mandatory federal forms include SF-424 (Application for Federal Assistance), SF-424A (Budget Information for Non-Construction Programs), and SF-424B (Assurances). Additional required attachments include one-page CVs or resumes for key personnel with role descriptions, a separate monitoring and evaluation narrative (no more than two pages, in Word format), a copy of the organizations constitution, a list of committee members with names and addresses (with at least eight project members required to apply), and proof of project bank account details (bank name, account name, account number, and whether it is a savings or checking account). The Special Projects Office also notes it may request additional documents beyond those listed.
Applications for the referenced cycle were accepted from March 1, 2023 through April 28, 2023, and could be submitted by email to grantsmaseru@state.gov or delivered/mailed to the U.S. Embassy Maseru Special Projects Office at 254 Kingsway, P.O. Box 333, Maseru 100, Lesotho. The rules are strict on completeness and timing: late applications, incomplete packages, or submissions missing required documents are rejected.
Selection is done through an eligibility screening followed by panel scoring against published criteria, with a maximum score of 70 points. Scoring weights include eligibility (5), responsiveness to the notice (10), the technical proposal (20), the implementation plan (10), the monitoring and evaluation plan (5), related experience (5), and the budget (15). Shortlisted applicants may be invited for an interview to clarify parts of the application and could be asked to host a site visit. Final selections go through an internal review process, and applicants not selected are notified they will not receive a grant.Apply for DOS MSU PEPFARCLM FY24
- The Department of State, U.S. Mission to Lesotho in the health sector is offering a public funding opportunity titled "PEPFAR Small Grants Program, Community-Led Monitoring 2024" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.029.
- This funding opportunity was created on Mar 01, 2023.
- Applicants must submit their applications by Apr 28, 2023. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $20,000.00 in funding.
- The number of recipients for this funding is limited to 10 candidate(s).
- Eligible applicants include: Others (see text field entitled Additional Information on Eligibility for clarification).
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FAQs: PEPFAR Small Grants Program, Community-Led Monitoring (CLM) 2024 (U.S. Embassy Maseru)
1) What is this grant opportunity?
The PEPFAR Small Grants Program, Community-Led Monitoring (CLM) 2024 is a competitive small-grants opportunity run by the U.S. Embassy Maseru Special Projects Office (Department of State, U.S. Mission to Lesotho). It supports local organizations to implement community-led monitoring of HIV services in Lesotho, aligned with PEPFAR priorities and the Ministry of Health focus on HIV epidemic control.
2) What is the main purpose of Community-Led Monitoring (CLM) in this program?
The purpose is to routinely and systematically collect and use feedback from people who use HIV services so facilities and programs can identify recurring problems at site level and take action. The emphasis is on actionable monitoring that feeds into service improvements, not research for its own sake.
3) Who can apply for funding?
The opportunity is intended for local civil society organizations, community groups, and NGOs in Lesotho that can carry out CLM of HIV services.
4) Are there eligibility restrictions related to U.S. government debarment or suspension?
Yes. Any applicant listed on the Excluded Parties List System in SAM.gov is not eligible. Entities on that list also cannot participate in award activities.
5) How much funding is available per award?
Funding is capped at USD 20,000 per award.
6) How should the budget handle currency and exchange rate?
The budget must be in U.S. dollars and also estimated in Maloti using an exchange rate of 1M16 (as specified in the notice).
7) How many awards are expected to be made?
The opportunity anticipates up to about 10 awards.
8) Can an organization receive more than one award?
No. Each applicant organization can receive only one award.
9) What types of activities are grantees expected to implement?
Grantees are expected to implement structured CLM activities in public health facilities and surrounding communities. Examples specifically noted include facility exit interviews and facility-community interfaces and dialogues, following the provided CLM implementation guidance.
10) Where can the CLM work be carried out?
CLM is expected to be implemented in public health facilities and surrounding communities, with facilities run either by the Government of Lesotho and/or the Christian Health Association of Lesotho.
11) Do applicants need to specify where they will work?
Yes. Proposals should identify the district where the project will be implemented.
12) Can an applicant work in more than one district?
No. Each applicant can work in only one district.
13) Do proposals need to state how many facilities will be monitored?
Yes. Applicants should indicate how many facilities they can realistically monitor, what community engagement sessions they will hold, and how the full set of activities will be carried out.
14) Must the CLM design include Key Populations?
Yes. A key requirement is that CLM explicitly includes Key Populations, reflecting the PEPFAR Country Operational Plan, and that they are intentionally included in the monitoring design and activities.
15) Which Key Populations are specifically named in the notice?
The notice lists men who have sex with men, transgender people, sex workers, people who inject drugs, and people in prisons or other enclosed settings.
16) Does CLM have to focus only on Key Populations?
No. The opportunity states that CLM does not have to focus only on Key Populations, but Key Populations must be intentionally included.
17) What should grantees do with the findings from monitoring?
Grantees are expected to compile findings and share them with relevant stakeholders, including health facilities, District Health Management Teams (DHMTs), the Ministry of Health, and other civil society actors, to support follow-up and corrective action.
18) Is training or technical assistance provided?
Yes. Selected organizations will receive training and technical assistance from a capacity-building and coordination organization. Support includes CLM principles and tools, data collection and reporting, advocacy, and grant management, and is tailored based on individual capacity assessments.
19) How does the program reduce duplication and improve follow-up on issues found?
The overall CLM effort is expected to coordinate with the Ministry of Health and other partners to prevent duplication and increase the likelihood that issues identified through monitoring are addressed.
20) What is the funding instrument and activity area?
The funding instrument is a grant. The activity area is health.
21) What CFDA number is associated with this opportunity?
The CFDA number listed is 19.029.
22) How long can the narrative proposal be?
The main narrative proposal is limited to 20 pages.
23) What must the narrative proposal include?
Required content includes: a proposal summary; organizational background with evidence of ability to deliver the work (including disclosure of any prior U.S. Embassy or U.S. government grants); a well-supported problem statement; measurable goals and objectives; a description of activities; program methods and design (with a logic model if appropriate); expected measurable results (in no more than one page); a schedule and timeline with dates and locations; key personnel and their roles, qualifications, and time allocation; partners and any sub-awardees; a monitoring and evaluation plan; a sustainability/continuation plan beyond the grant period (where applicable); and an accountability and compliance section addressing accountability to the communities represented and ability to meet deadlines and reporting requirements.
24) Is a logic model required?
A logic model is referenced as part of program methods and design "if appropriate."
25) What are the requirements for the expected results section?
Expected measurable results must be provided in no more than one page.
26) What is required for monitoring and evaluation (M&E) documentation?
The application must include a monitoring and evaluation plan describing how implementation will be tracked and results assessed. In addition, applicants must submit a separate M&E narrative (no more than two pages) in Word format.
27) What budget documents are required?
Applicants must submit a detailed budget and a budget justification. The budget must align with the scope of work (including facilities monitored, community coverage, and engagement activities), use realistic cost estimates, be in USD and estimated in Maloti at the specified exchange rate, and not exceed USD 20,000.
28) Which federal forms are mandatory?
Mandatory federal forms include SF-424 (Application for Federal Assistance), SF-424A (Budget Information for Non-Construction Programs), and SF-424B (Assurances).
29) What additional attachments are required?
Required attachments include: one-page CVs/resumes for key personnel with role descriptions; the separate M&E narrative (max two pages, Word format); a copy of the organization’s constitution; a list of committee members with names and addresses (with at least eight project members required to apply); and proof of project bank account details (bank name, account name, account number, and whether it is a savings or checking account).
30) Can the Special Projects Office request additional documents?
Yes. The Special Projects Office notes it may request additional documents beyond those listed.
31) How could applications be submitted for the referenced cycle?
Applications could be submitted by email to grantsmaseru@state.gov or delivered/mailed to the U.S. Embassy Maseru Special Projects Office at 254 Kingsway, P.O. Box 333, Maseru 100, Lesotho.
32) What were the application dates for the referenced cycle?
Applications for the referenced cycle were accepted from March 1, 2023 through April 28, 2023.
33) What happens if an application is late or incomplete?
The rules are strict: late applications, incomplete packages, or submissions missing required documents are rejected.
34) How are applications selected and scored?
Selection includes an eligibility screening followed by panel scoring against published criteria, with a maximum score of 70 points.
35) What are the scoring criteria and weights?
The scoring weights include: eligibility (5), responsiveness to the notice (10), the technical proposal (20), the implementation plan (10), the monitoring and evaluation plan (5), related experience (5), and the budget (15).
36) Are interviews or site visits part of the process?
Shortlisted applicants may be invited for an interview to clarify parts of the application and could be asked to host a site visit.
37) How are final decisions made and how are applicants notified?
Final selections go through an internal review process. Applicants who are not selected are notified they will not receive a grant.
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